top of page
Variety of margarita cocktails with bartender tools overhead shot with

Event Estimate & Details

Whether you are planning a wedding, corporate event, or private party, our team of experienced professionals will work closely with you to bring your vision to life. From venue selection and décor to catering and entertainment, we are committed to providing exceptional service and ensuring a seamless and stress-free experience.

At Bartending Mobile, we believe that every event is unique and deserves personalized attention. We are passionate about creating one-of-a-kind experiences that reflect your style and personality. Thank you for choosing us as your event partner. We look forward to helping you celebrate life's moments, together.

Preliminary Discussion

  • Date

  • Location

  • Event Type

  • Event Vibe

  • Estimated Guest Count

  • Approx. Length (4 hour minimum)

  • Guest Time of Arrival/ Departure

  • Availability/ Location of Bar

  • Beverage Type & Bar Package 

  • Specialty Cocktails

  • Shopping List 

  • Food Selection / Vendor Selection

  • Budget

  • Form of Payment / Deposit

  • Managing Expectations 

Free Event Estimate Example:

Date: 00-00-0000
Host: NAME

Contact Number: 000-000-0000
Time of Arrival: 6 PM (1 hour prior to guests arriving is suggested to set up bar, etc.)
Guest Time of Arrival: 7 PM
Out Time: 11 PM

Approx. Length: 5 hours

Location: ADDRESS


Beverage types: LIQUOR/ MIXED DRINKS
Event type: THEME OF PARTY


Estimated guest count: 000

Budget: $00.00/HR

Form of payment: AT  TIME OF "OUT TIME" IN THE FORM OF (TBD)



Services: Thorough walk-through of event space, conversation about managing expectations and concerns, bar set-up/ access and prep all liquor, alcohol, mixers, wine, champagne, ice, water, garnishes, trash, cups, etc. for day, ice the rose/white wine/champagne/beer right away, prep signature cocktails, serve drinks, keep host and guest happy throughout event, assist with clean-up, assist with putting out food, build a self serve bar with direction from host, bar break down and trash.



Specialty Cocktails:


Classic Margarita - Blanco Tequila, Triple Sec./Grand Marinar, Lime Juice, Agave Nectar, Kosher Salt. Garnish: Lime Wedge. Spicy Margarita (Jalapeno) (REQUESTED) 


Paloma- Blanco Tequila, Grapefruit Juice, Lime Juice, Agave Nectar, Kosher Salt. Garnish : Grapefruit Wedge & Lime Wedge.


Mexican Mule- Blanco Tequila, Lime Juice, Ginger Beer. Garnish: Lime Wedge.


Moscow Mule- Vodka, Lime Juice, Ginger Beer. Garnish: Lime Wedge.


Let's discuss this list if you're interested in adding more (THEMED) cocktails or regular cocktails with a (THEMED) garnish. 



Shopping List: 


This is a recommended list, but please make sure to purchase all items highlighted in red, and consider getting extra of the items marked with stars.


Alcohol/ Liquor:

  1. Vodka***

  2. Blanco Tequila***

  3. Gin

  4. White Rum

  5. Dark Rum

  6. Whiskey

  7. Scotch

  8. Rose

  9. Aperol

  10. White Wine

  11. Champagne/Prosecco

  12. Red Wine

  13. Beer

  14. Water



  1. Club Soda***

  2. Tonic Water

  3. Orange Juice**

  4. Cranberry Juice**

  5. Grapefruit Juice***

  6. Pineapple Juice

  7. Grand Marnier/Contreau/or Triple Sec****

  8. Lime Juice*****

  9. Simple Syrup****

  10. Agave Nectar****



  1. Lemons****

  2. Limes****

  3. Oranges**

  4. Grapfruit**

  5. Maraschino Cherries

  6. Mint Leaves

  7. Olives

  8. Kosher Salt / Tajin

  9. Jalapeno


Ice Budget: 40 LB Bag (1 Bag per 20 Guests Suggested for Drinking Ice) + keeping drinks cold = (TO BE DISCUSSED)


Cups/Glassware:  Host will provide.


  1. Napkins

  2. Straws

  3. Trash buckets/Trash Bags/Recycle


Basic Estimate

Bartender(s) 5 Hours @$00.00/hr = ($0.00)

Base Cost (Mobile Bar, Bar Equipment, etc.)  = ($0.00)

Total: $0.00




Full-Service Estimate

Approx. Costs:

Bartender(s) 5 Hours @$00.00/hr = ($0.00)

Base Cost (Mobile Bar, Bar Equipment, etc.)  = ($0.00)

Alcohol ($0.00) Mixers ($0.00) Garnishes ($0.00)  Ice ($0.00) =  ($0.00)

Tax (0.00%) = ($0.00)

Approx. Cost Total = ($0.00)

Service Fee (20%) ($?) x 20% = ($0.00)

Approx. Costs Total: ($0.00)



To confirm this date and estimate & quote, the non-refundable deposit of the bartender total ($0.00) & approx. item costs total ($0.00) are due in the form of (TBD). The remaining balance of the bartender total ($0.00) plus any additional costs is due at the end of  "Out Time."


bottom of page